Appendix IV : Specimen Letters for Institutional Arbitration
  
Letter from the arbitral institution to the parties regarding appointment of arbitrator in place of one who has died or refuses to act or has become incapable of acting

                   In the matter of the Arbitration and Conciliation Act, 1996.

To the Parties. 

Dear Sir, 

Re: In the matter of arbitration between.
M/s. ABC (Claimant) and M/s. XYZ (Defendant)

1. Whereas I, the undersigned, Registrar, etc. of the  . . .  (name of the institution) by an instrument in writing under my hand dated . . . appointed Shri  . . . . of  . . .  to be the Sole arbitrator/one of the arbitrators, in the matter of dispute which has arisen between M/s. ABC and M/s. XYZ. 

2. Whereas the said arbitrator, Shri... has since the date of such appointment died/refused to act/become incapable of acting, now under Rule . . . .  of the Rules of Arbitration, I hereby appoint Shri  . . . . of  . . . . . to be the Sole arbitrator/one of the arbitrators in the above matter in place of the said Shri . . .